Clinical Collation Ltd (“Clinco”)

Strengthening Clinco's Financial Foundations

Creating
a Healthier Financial Future for Clinco Collation

INTRODUCTION

Clinco, a specialist in medicolegal collation, provides expert analysis and organisation of medical records for legal professionals. Their work is essential in supporting law firms, insurers, and expert witnesses, ensuring that complex medical evidence is presented clearly and accurately. As the business expanded, financial management became increasingly challenging. With a growing team, evolving compliance requirements, and a more complex financial structure, Clinco needed a reliable financial framework to maintain efficiency, ensure compliance, and support long-term growth.

Operating in a highly regulated sector, Clinco faced unique financial demands. Managing corporation tax, VAT compliance, payroll, and credit control required meticulous oversight, particularly as the company moved toward a more structured ownership model. With a steady increase in workload and financial transactions, ensuring accurate tax planning, cash flow management, and financial reporting became a priority. Without a well-defined financial system, there was a risk of inefficiencies, missed tax-saving opportunities, and unnecessary administrative burdens that could slow the company’s momentum.

One of the most significant upcoming changes was Clinco’s transition to an Employee Owned Trust, a move that required careful financial restructuring, legal collaboration, and compliance with complex regulations. As the company prepared for this shift, it became clear that existing financial processes needed to be strengthened to support the transition smoothly. Without proactive financial planning, the restructuring process could lead to disruptions, cash flow instability, or unforeseen financial complications.

Recognising the need for a strategic and structured approach to financial management, Clinco partnered with Pure Cloud Accounting to bring clarity, efficiency, and expert financial guidance to their operations. By implementing stronger financial controls, streamlining tax planning, and optimising payroll and invoicing processes, Clinco was able to transition into a more structured, financially secure, and growth-ready business.

Clinco has grown in all ways as a business over the years - we could not have done this without Pure. They have taken the weight of the financial work off our shoulders so that we can focus on delivering service to our clients.

It was Pure who, for the first time, provided a truly integrated solution to our business needs.

- Sarah, Legal Director, Clinco

As Clinco expanded, their financial structure struggled to keep up. Without a clear framework in place, managing tax compliance, payroll, and VAT returns became increasingly challenging. Financial governance needed to be reinforced with a structured, strategic approach, ensuring that all aspects of business finance were properly organised and optimised for efficiency.

One of the biggest hurdles was managing corporation tax. As the company grew, so did their tax obligations, and without expert guidance, there was a risk of missed opportunities in tax efficiency. VAT registration and compliance also posed challenges, as ensuring correct calculations and timely submissions was essential for avoiding penalties and maintaining financial transparency.

Cash flow was another pressing concern. While the company was thriving, delayed payments and inconsistent credit control created unnecessary financial strain. Without an effective system for tracking invoices, managing receivables, and optimising billing processes, cash flow disruptions could quickly become an issue. The company needed to establish better credit control measures to keep revenue flowing smoothly.

Additionally, payroll management had become a time-consuming and high-stakes task. As the business grew, handling employee salaries, pensions, and tax contributions required compliance with evolving regulations. A reliable payroll system was essential to ensuring employees were paid both accurately and on time.

With their upcoming transition to an Employee Owned Trust, Clinco also needed strategic financial guidance. Shifting company ownership required careful restructuring, collaboration with legal advisors, and a deep understanding of financial governance. Without a dedicated accounting team providing insight, navigating this process smoothly would be a significant challenge.

The company needed an accounting partner that could streamline financial processes, implement strategic improvements, and provide the expert oversight necessary to support long-term success.

THE BRIEF

Fuelling Growth & Stability

SERVICES

VAT Registration

Payroll & Pensions Guidance

Tax Planning

Budgeting & Forecasting

Quickbooks Training

Healthy Finances, Thriving Business

THE WORK

Pure Cloud Accounting provided a comprehensive and proactive financial strategy designed to support Clinco’s evolving needs. Rather than just handling routine bookkeeping, the team developed a tailored financial framework that not only ensured compliance but also enhanced efficiency, cash flow, and long-term financial planning.

One of the first steps was the preparation of company accounts, ensuring that Clinco’s financial records were accurate, compliant, and well-organised. Corporation tax planning was also refined to optimise tax obligations while maximising available financial opportunities. This allowed Clinco to maintain compliance without paying more tax than necessary, improving overall financial efficiency.

To address cash flow concerns, Pure Cloud Accounting implemented stronger credit control measures. This helped streamline invoicing, reduce outstanding receivables, and create a more predictable cash flow cycle, ensuring the business had reliable revenue streams.

By improving the administration of invoicing software, billing processes became smoother, reducing delays and making financial transactions more efficient. VAT return management was also enhanced. Pure Cloud Accounting handled all VAT calculations and submissions with precision, preventing errors and ensuring that Clinco remained fully compliant with tax regulations. This removed a significant administrative burden, allowing the company to focus on core business operations without worrying about VAT-related complications.

Payroll processing was restructured for greater efficiency. By introducing a reliable system for managing salaries, pensions, and tax contributions, payroll became a stress-free process, ensuring employees were paid accurately and on time. This also reduced compliance risks related to employment tax and pension schemes.

Beyond daily financial management, Pure played a crucial advisory role in Clinco’s transition to an Employee Owned Trust. This restructuring required careful planning, compliance with legal frameworks, and a new financial structure that aligned with employee ownership. By working closely with legal advisors and providing financial insights, Pure helped Clinco successfully navigate this transition while maintaining financial stability.

Key features of the service

we provided:

Proactive Tax Planning & Corporation Tax Management

Clinco required a structured approach to tax compliance to avoid last-minute filings and improve tax efficiency. Pure Cloud Accounting:

Optimised corporation tax planning to reduce liabilities and improve cash flow.
Ensured timely submissions of all tax obligations, eliminating deadline pressure.
Provided strategic tax advice to help Clinco maximise financial efficiency.

VAT Compliance & Filing

With complex VAT obligations, Clinco needed a reliable system for compliance. Pure Cloud Accounting:

Managed accurate VAT calculations and timely filing of returns.
Provided clear guidance on VAT processes, ensuring no missed deadlines or errors.
Helped Clinco stay compliant with changing VAT regulations.

Payroll & Employment Structure Support

With an expanding workforce, Clinco needed a streamlined payroll system. Pure Cloud Accounting:

Introduced efficient payroll processing, ensuring salaries were paid accurately and on time.
Managed pension contributions and employment tax obligations.
Provided guidance on employment structure to align with financial goals.

Credit Control & Cash

Flow Management

To maintain healthy financial operations, Clinco needed better credit control measures. Pure Cloud Accounting:

Implemented credit control strategies to improve cash flow and reduce outstanding receivables.
Assisted in setting up invoicing systems for better tracking and management.
Ensured consistent cash flow forecasting to support long-term business stability.

Financial Oversight & Governance

As Clinco transitioned to an Employee Owned Trust, they needed expert financial governance. Pure Cloud Accounting:

Provided guidance on restructuring, ensuring financial processes aligned with the transition.
Worked alongside legal advisors to manage financial implications of ownership changes.
Offered ongoing strategic financial support, ensuring Clinco’s governance remained strong.

Strategic Financial Meetings & Reporting

Clinco needed clearer financial insights and better communication with their accountants. Pure Cloud Accounting:

Introduced regular financial meetings to discuss performance and address concerns.
Created easy-to-understand financial reports, helping Clinco make informed decisions.
Provided ongoing support and expertise, making financial management a proactive process.

"They have taken the weight of the financial work off our shoulders so that we can focus on delivering service to our clients.

It was Pure who, for the first time, provided a truly integrated solution to our business needs."
- Sarah, Legal Director, Clinco

ABOUT CLINCO

Clinco is a leading medicolegal collation service, specialising in the analysis and organisation of medical records for legal professionals. Their expertise lies in preparing accurate, structured, and comprehensive medical documentation to support legal cases, particularly in clinical negligence, personal injury, and other healthcare-related litigation.

With a deep understanding of both medical and legal processes, Clinco works closely with law firms, insurers, and expert witnesses to deliver well-organised, chronologically structured medical records that are easy to navigate and essential for case preparation. Their services help legal professionals identify key medical facts, track timelines, and build stronger cases with clear, well-presented evidence.

As a trusted partner to the legal industry, Clinco ensures that medical records are thoroughly reviewed, accurately summarised, and meticulously prepared, reducing administrative burdens for legal teams and allowing them to focus on case strategy. Their team of specialists brings years of experience in medical collation, record analysis, and legal case preparation, making them an invaluable resource for solicitors and legal professionals handling complex medical cases.

With a commitment to precision, efficiency, and confidentiality, Clinco has built a strong reputation in the industry, supporting legal teams with high-quality medical collation services that contribute to successful case outcomes and streamlined legal processes.

The Right Treatment:
Tailored Accounting

When asked how they would rate their experience with Pure overall, they responded:

10/10

Since partnering with Pure Cloud Accounting, Clinco has undergone a significant transformation in its financial management. The company now operates with greater control, improved compliance, and a structured approach to financial planning, allowing them to focus on their core services without financial concerns holding them back.

One of the most immediate improvements was the strengthening of financial governance. With a clear framework in place for corporation tax, VAT, and payroll, the company has gained greater visibility over its finances, reducing the risks of non-compliance and ensuring all obligations are met without stress.

Corporation tax is now optimised, VAT returns are handled with care, and payroll processes have been fully structured for accuracy and efficiency. Cash flow management has also seen a major improvement. With new credit control measures in place, revenue is more predictable, and outstanding receivables are now managed more effectively. This has resulted in a healthier cash flow cycle, reducing financial uncertainty and ensuring stability for the business. The implementation of improved invoicing systems has streamlined billing processes, making transactions faster and more efficient.

A key milestone in Clinco’s journey, as mentioned above, was the transition to an Employee Owned Trust, a complex restructuring process that required careful financial planning. Pure Cloud Accounting provided strategic guidance throughout this transition, working alongside legal teams to ensure that the process was completed without financial disruption. With expert financial oversight, Clinco successfully transitioned while maintaining stability and securing the company’s long-term future under the new ownership model.

With Pure Cloud Accounting handling tax planning, compliance, and payroll operations, Clinco’s leadership team has been able to focus entirely on delivering high-quality medicolegal collation services without the burden of financial administration.

Having access to ongoing financial expertise has provided reassurance, confidence, and a stronger foundation for decision-making.

Need expert financial support for your business? Email hello@pureca.co.uk to see how Pure Cloud Accounting can help you take control of your finances.

THE RESULTS

Make an enquiry

View Clinco